Privacy Policy
Kylie Huang Law, P.C. (“Kylie Huang Law” or “We”) want to ensure that our clients, employees and any affected parties (“You”) are informed about the security and use of the personal information that we receive and process on your behalf. We are committed to continual improvement of our privacy program, standards and compliance.
This Privacy Policy (“Privacy Notice”) is intended to inform you about Kylie Huang Law’s privacy practices. It describes the types of personal information that we may collect, how we may use that information, with whom it may be shared and the measures taken to ensure its security.
By using our website, www.kyliehuanglaw.com, you are accepting the practices described in this Privacy Notice.
Personal Information Collections
Kylie Huang Law collects certain personal information about you and, if required, your family members and employer or your business for the purposes of providing consulting and legal services. We will not be able to provide the legal services requested if we are not provided with all relevant information.
To provide legal services that you and/or your employer request, Kylie Huang Law, P.C. collects and processes personal information such as name, address, telephone number, date of birth, marital status, passport number, educational background, tax status, employment history, employee number, job title and function, expatriate status, business EIN number…etc. In addition, Kylie Huang Law, P.C. collects certain personal documents such as passport copies, educational documents, CVs, visa copies, birth certificates, and other documents when needed for the legal service.
Certain categories of personal information may be considered “sensitive” and are subject to a higher level of data protection. These categories of sensitive personal information may include race or ethnic origin, political opinions, religious or philosophical beliefs, sex life or sexual orientation, physical or mental health or condition, trade union membership, data relating to offenses and/or criminal convictions, and biometric data (e.g., fingerprints) when used to uniquely identify you.
In the context of the legal services we provide, Kylie Huang Law collects sensitive personal information when the submission of such data is necessary to comply with the legal obligations of the United States. For example, we may need to ask whether you have been previously convicted of any criminal offenses, have certain political affiliations, or other personal matters when applicable laws would require such data for purposes of evaluating your case or preparing a filing on your behalf. In some instances, the laws of EU member states require that we process sensitive personal information for these purposes as permitted by the terms of the GDPR; on other occasions we will ask for your explicit consent to process this data.
Personal Information Sources
We obtain the personal information from a number of sources, such as through our website, online portals, our mobile website or applications, online questionnaires and forms you complete, and other information you provide directly to us, including by mail, email, or in conversation with our lawyers, consultants and staff. Additionally, we obtain personal information from third-party sources, such as former employers, educational institutions you attended, relocation companies, your current or prospective employer, referrals from existing clients, and third-party referral agencies.
Personal Information Uses
We use the information collected to provide legal services, including analyzing, completing and processing filings and submissions to relevant government agencies, providing legal and consultative advice.
We also use the information collected to provide you with information on services that may be relevant for you, to contact you about legal developments that may affect you, and to discuss potential business opportunities with you, to understand the preferences of our clients and potential clients and to assess how they engage with our legal services.
If there are any follow-up legal services (e.g., visa extensions, permanent residency, and other cases related to changes in employment), the information we have collected previously is used to provide the additional related services for which we have been engaged.
We also use your personal information in other instances in connection with the legal services we provide. This use occurs only when there is a legitimate interest to do so that is not overridden by your data protection rights as required by law, such as analyzing immigration trends (e.g., visa processing times and government approval rates), providing access to online case-management tools or where applicable. Where we are contracted by your employer, we process your personal information because it is in our legitimate interests to do so in order to fulfil our contract with your employer for legal services.
In addition to providing you or your employer with our legal services, we process personal information to comply with our legal and regulatory obligations including record-keeping requirements. For example, we process your personal information under “know your customer”, anti-money laundering regulations, anti-bribery regulations, and professional regulations.
Pre-Employment Verification
The United States requires verification of new employees’ employment eligibility at the time of hire by the Immigration Reform and Control Act of 1986 (“IRCA”) pursuant to which Kylie Huang Law collects and processes personal information such as your name, email address, home address, military service, and citizenship status.
Other Type Of Information Uses
Where it is in our legitimate interests and not outweighed by your data protection rights, we use personal information we collect and process for client and Kylie Huang Law administration, compliance audits, compliance with Kylie Huang Law policies and procedures, ensuring the security and integrity of our services and in ensuring that our IT systems function effectively.
In addition, we process your personal information with your consent, such as when we use your contact details to respond to a request or question by you, or where required by law. You may withdraw consent from receiving future marketing at any time.
Cookies
We use cookies and related technologies on our websites and other web-based interfaces. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors to our site. For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. Cookies can also enable us to track and target the interests of our users to enhance the experience on our site. Usage of a cookie is in no way linked to any personally identifiable information on our site.
Most browsers will tell you how to stop accepting new cookies, how to be notified when you receive a new cookie, and how to disable existing cookies. Please note, however, that without cookies, you may not be able to take advantage of all our website features.
IP Addresses, Log Files, And Usage Date
Log files are web server files (containing information such as domain name or IP address, URL, http response code, or the date and duration of your visit) that are automatically created when an Internet user visits a website. An IP address is an identifier that certain electronic devices use to identify and communicate with each other on the Internet.
When you visit our website, our servers log your IP address. In combination with other data, this information helps us understand which features are of interest to our visitors and the regions of the world where these visitors are located. In addition, log files help detect disruptions that may interfere with the provision of our website.
Information Sharing
We will not sell, share, transfer, rent, use, or distribute your information for purposes other than those disclosed here unless required by law or as authorized by you or your employer. We share the information you provide among our subsidiaries, affiliates and your current or prospective employer or a third party as your employer instructs us, as appropriate or necessary in connection with the services (e.g., your employer’s relocation provider), or to protect the interests of any person, where permitted by applicable law.
Where our services are retained by your employer on your behalf, we share your personal information as instructed by your employer, for tax purposes, to assist you in obtaining relocation services, and for any other purpose required to provide the services as permitted by applicable law.
In addition, as part of our consulting and legal services we have been directed to provide, Kylie Huang Law discloses personal information to government agencies, your former, current, or prospective employer and its related entities. In order to file for you or your employer’s behalf, we will disclose personal information to government agencies and immigration authorities.
We also share the information with certain service providers we have retained in connection with the services we provide, such as translators, education evaluation services, couriers, or other necessary entities. We take steps to require that service providers protect the information consistently with this Privacy Notice. These service providers are authorized to use the information only as necessary to perform services on our behalf or to comply with law or legal process.
Where we have knowledge that a service provider processes your personal information in a manner contrary to this Privacy Notice, we will take reasonable steps to prevent or stop the processing. In addition, we will disclose information about you: (1) if we are required to do so by law or legal process, (2) to law enforcement authorities or other government officials, (3) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss in connection with an investigation of suspected or actual illegal activity; or (4) if necessary to protect the vital interests of any person.
Data Security
We follow generally accepted industry standards to protect the information submitted to us, both during transmission and once we receive it. We use encryption to protect sensitive information transmitted online and only employees who need the information to perform a specific job are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.
Steps On How We Protect Personal Information
We seek to ensure that any personal information that we hold about you is accurate, complete, current and otherwise reliable based on data you or an employer provide in order to provide our consulting and legal services. We seek to collect only personal information that is adequate, appropriate, relevant and not excessive for these purposes.
We maintain appropriate administrative, technical, organizational, and physical safeguards to protect against loss, misuse or unauthorized access, disclosure, alteration, or destruction of personal information.
We educate our employees and strive to maintain sufficient and appropriate standards of conduct when protecting personal information.
We take sufficient steps to require that third parties who assist in our provision of services abide by all applicable privacy and data protection laws and prohibit them from using your information other than in connection with the services they have been engaged to provide.
We retain personal information for only as long as we need it to provide the services you or your employer has requested, for our own administration and internal purposes, and for any periods that are mandated by law or otherwise agreed to with our clients, after which, we take steps to delete the information or hold it in a form that no longer identifies you.
European Union Based Client
If you are a European Union based client, you have the right to ask us for a copy of your personal information; to correct, delete or restrict processing of your personal information; and to obtain the personal information you provide in a structured, machine readable format. Additionally, you can object to the processing of your personal information in some situations (in particular, where we don’t have to process the data to meet a contractual or other legal requirement). Where we have asked for your consent, you may withdraw your consent at any given time.
These rights may be limited, for instance, if fulfilling your request would reveal personal information about another person, or if you ask us to delete information which we are required by law or have compelling legitimate interests to keep. If you have any unresolved concerns, you have the right to complain to a data protection authority where you reside, where you work or where you believe there has been an infringement of data protection laws.
Transferring Information
When we transfer your information to other countries, we will use, share and safeguard that information as detailed in this Privacy Notice. We transfer personal information to third countries where it is necessary to provide you the legal service you or your employer requested. For example, the United States government requires certain personal information in order to review applications, screen foreign nationals, issue visas and other work authorization documents…..etc. We also provide your personal information to local advisors, translators and other service providers where it is necessary to provide the legal service you requested.
Your personal information will be shared with companies providing services under contract to us for the purposes described detailed in this Privacy Notice, in which some are located outside the European Economic Area. If you reside in the European Economic Area, we may use standard contractual data protection clauses, which have been approved by the European Commission.
Links
Our websites may contain links to other websites. Please be aware that we are not responsible for the content or privacy practices of such other websites. We encourage our users to be aware when they leave our websites and to read the privacy statements of any other website that collects personally identifiable information.
Consent & Updates To Our Privacy Notice
By using this Website, you consent to the collection and use of information as specified above. This Privacy Notice may be updated periodically without prior notice to you to reflect changes in our information practices. We will post a notice on our applicable websites or materials to advise of any significant changes to our Privacy Notice and indicate in the notice when it was most recently updated. In certain countries, additional or different procedures not inconsistent with this Privacy Notice may apply as necessary to satisfy local legal requirements.
How To Contact Us Regarding This Privacy Policy
The controllers for your personal information are Kylie Huang Law, P.C. If you have any questions or comments about this Privacy Notice or if you wish to access your personal information, please contact our data protection officer by email at [email protected]. You also may write to us at:
Attn: Office of General Counsel
Kylie Huang Law, P.C.
7610 Beverly Blvd. #243
Los Angeles, CA 90048 USA